01 Oct Work from Home? Don’t Forget About These Security Practices
If you currently operate a home-based business, you may be under the impression that security measures are irrelevant. Unfortunately sensitive information is valuable. So certainly a document retention & security must be in place for your protection. In fact, self-employed entrepreneurs that run businesses in their homes have essentially the same legal responsibilities in regards to document security and maintaining confidentiality.
Hackers Target Small Companies
Hackers will probably go after small companies because they usually have fewer security measures in place. Especially in comparison to larger corporations which makes targeting them much easier. This mentioned by the 2016 State of SMB Cybersecurity by Ponemo.
One report revealed that 50% of small and medium-sized businesses had experienced a data breach in the previous year. The majority were those that were web-based. As well as phishing/social engineering attacks.
Approximately 40% of small business owners continue to ignore information security practices. Likewise they fail to implement a policy for the management and disposal of sensitive information.
Let’s take a look at how you can improve your home based business’ security:
Review and Assess Any Risks
- Assess what sensitive information is handled. What your duty is to protect that information according to data protection regulations. Furthermore what the security consequences might be
- Don’t be afraid to question. Always verify the security processes of companies you are affiliated or partnered with. Similarly this will include vendors or suppliers
- Stay on top of any cyber threats, and keep up-to-date on how to avoid attackers
Turn to Effective Storage for your sensitive information
- Be sure you have a simplified document management process in place. One that includes retention periods and secure retrieval
- When possible, transfer paper documents into electronic format through professional scanning services. Save information to the cloud or an external hard drive
- Create backups of electronic records, and store them away in a secure facility
- Keep all sensitive paper records in lockable filing cabinets or drawers at all times.
Purge Sensitive Information
- So always make sure sensitive information is managed. Always in association with specific compliance requirements
- Stay away from the mentality that you should save all of your documents. Know what records require secure storage such as contracts, invoices, accounting and tax papers, receipts. Also billing, expense forms, and client information, and shred the rest
- Schedule a purge service for those stored documents that need proper disposal. Furthermore ensure it is a regular process. This will limit information pile-up at home
Sensitive Information Dispose Securely
- Securely shred all documents that are no longer needed. Always prior to recycling them. Outsource secure shredding to an information security expert . One that will guarantee the protection of your documents and one who follows a strict chain of custody
- A shred-all policy may be exactly what you need to avoid the chance of human error. Or due to poor judgement about which records require shredding.
Partner with American Security Shredding
Find out how the team at American Security Shredding can protect your home-based business in the New Year. Finally Get in touch with us for a free quote or to learn more about our document shredding processes.
Call us today at 1-800-882-1979!