11 Oct Document Shredding Resources For The Office and Home
Document Shredding Resources
The legislation and compliance around document destruction can be a minefield of information at times. Are you within the law with your document shredding practices, or are you in danger of breaking laws you are not even aware of. With this in mind American Security Shredding have produced 8 handy guides to help with your document shredding practices. You can simply save these document shredding resources and print them out for your employees. If you need advice about document shredding then please do give use a call, we are here to ensure that you and your company does not fall the wrong side of the law when it comes to document shredding.
- Implementing a Clean Desk Policy
- Are You Destroying these Sensitive Documents
- Keep Your Phone Protected: Mobile Hacking Occurs More Than You Think
- It May Be a Digital World but Paper Isn’t Going Anywhere
- Methods that Improve Document Security
- Why is Document Destruction So Critical?
- Reduce Mess and Clutter with a One-time Purge Service
- Residential Document Shredding Solutions
Implementing a Clean Desk Policy
A Clean Desk Policy is recommended so that your staff keeps their personal work spaces free of clutter and mess; most importantly, they are effective in securing sensitive matters from exposure. Following the end of a business day, it is highly recommended that computer systems are turned off and secured with password protection to reduce the risk of online theft, and hacking. It’s a good idea to also remove and securely store away any CDs, floppy disks, or memory sticks, to avoid potential exposure.
Be Sure to Practice it Yourself (and the rest of management)
It’s important to practice what you preach when it comes to implementing new, and critical policies in your workplace. Because top management handles the bulk of confidential information in most cases, it is necessary that management and executives are following the policy to establish a clear example for the rest of the staff.
Put the Policy in Writing
Be sure that your policy is in writing and there is an available copy of it online as well and through your internal business management program. In some situations a business will select and appoint an individual to be responsible for carrying out random inquiries, confirming that all work spaces are free from confidential material.
Use Ongoing, Regular Reminders
A Clean Desk Policy checklist should include office reminders that stress total adherence.
Think about putting up memos outlining the policy online and in common areas throughout your work space, where employees will easily spot them, such as in your boardroom or lunchroom.
Reduce Paper Use
Ask that your staff share information electronically whenever able; this is a great approach and best first step to protect our environment, it also helps keep your office clean and organized. Use online solutions for setting up meetings. Consider scanning documents and email them to your staff as PDFs. Less paper results in fewer documents to flood your desk.
Reach out to American Security Shredding in Manhattan, for information regarding our onsite document shredding options. We’ll assist your business in remaining secure and compliant, through scheduled document shredding or through our one-time shredding service option.
Are You Destroying these Sensitive Documents
Are you shredding the correct documents? There are numerous records that contain confidential information, but you may be surprised to learn about these sensitive documents in particular, that also require secure shredding for your protection.
Keep Your Phone Protected: Mobile Hacking Occurs More Than You Think
What was originally only used for talk and text is now basically a personal handheld computer for most people! As technology is emerging every day, mobile phones are becoming our biggest avenue for communication of course, but also for information storage. Hackers are after far more than what’s on your computer; the personal and professional data you keep tucked away on your mobile phone can be obtained by skilled hackers if you aren’t cautious and proactive.
You’ve probably heard of news stories featuring celebrities who had their photos or text messages hacked and exposed to the public. Sadly, the damage that a hacker can make can be quite devastating; after a hacker has gains access to your phone, they can obtain essentially any data you’ve stored on the device such as texts, notes, e-mails, photos, and of course business information that may be highly confidential.
What can you do to prevent the possibility of your phone getting hacked? Document Shredding Resources Here are a few effective preventative steps you should strongly consider:
It May Be a Digital World but Paper Isn’t Going Anywhere
It may be a digital world, but paper isn’t going anywhere. Actually, paper is still a preferred medium for several industries.
Companies throughout Manhattan continue to use paper documents as a trusted form of record keeping.
Methods that Improve Document Security
The cost of data breach can be financially devastating for companies of any size from any industry. Making sure you have an effective document security plan and process in place is crucial for the safety of your organization. Your Document Shredding Resources for document security
Why is Document Destruction So Critical
Whether it’s your customers’ or your own confidential information, keeping sensitive documents secure is essential. Storing documents you no longer need which aren’t kept in a secure area, can lead to the threat of a data breach or can lead to information theft.
Reduce Mess and Clutter with a One-time Purge Service
If you’re beginning to notice that your New York office is looking rather messy, and documents continue to pile up on employee desks. It may be time to consider whether these documents are really serving any purpose. Like many companies, maybe you recently discovered that your bins, cabinets, or folders are overflowing with paperwork.
Ask yourself: How much of this is being used on a regular basis? Have records reached the end of their life cycle? Am I storing more than I need to? Finally, for your security (and sanity) ask yourself if professional shredding services might be the perfect solution! A purge clean-out service is the perfect opportunity to rid of these documents and do so in a secure manner, keeping your private information protected at all times!
Residential Document Shredding Solutions
Not all sensitive information is found in your workplace; as a matter of fact, a substantial amount of paperwork is found among residences in New York, and throughout the rest of the United States. As identity theft continues to be prevalent, be sure you’re taking the correct steps to shred confidential documents. Ensure so that they are properly destroyed and use our Document Shredding Resources.
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Document Shredding Resources